Job Description

 UNTIL FILLED
POSTING DATE:  03/27/2018
CLOSING DATE:  
POSTING NUMBER:  002825
LOCATION:  District Office
POSITION:  ADMINISTRATIVE SECRETARY I
JOB QUALIFICATIONS:  

1. High school diploma or equivalent.
2. Four years of increasingly responsible secretarial experience.
3. College level work and school system experience preferred.
4. Ability to type at the rate of 60 words per minute takes and transcribes dictation.
5. Ability to use standard office equipment and machines.
6. Ability to perform secretarial duties.
7. Command of Business English.
8. Ability to handle confidential matters.
9. Ability to relate to public, staff and students in a positive manner.
10. Ability to communicate with others in a clear and precise manner.
11. Ability to perform administrative duties as assigned or delegated by Assistant Superintendent.

ADDITIONAL INFORMATION:  

Perform administrative duties for the Assistant Superintendent of Business Services; assist district staff, Governing Board, and community with functions related to business department.

DUTIES AND RESPONSIBILITIES:  

Responsibilities shall include, but not be limited to, the following:


1. Prepare business agenda items, documentation, and reports for Governing Board meetings.
2. Handle all revenues, disbursements, reports, bank reconciliations, and account ledgers for Student Activity clubs at all schools.
3. Handle disbursements, revenues, bank reconciliations, and records for district Revolving Fund account.
4. Work with auditors on annual district audit for functions related to Business Services.
5. Input purchase orders and warehouse requisitions for services and materials related to business department.
6. Type and prepare reports for administrators, superintendent, and Board as directed.
7. Performs weekly edits in timekeeping system for business staff.
8. Edit employee handbooks.
9. Administer security access for Visions software to business staff.
10. Assist with projection and preparation of district budgets and salary schedules.
11. Assist with agreements, contracts, and RFP’s for capital projects, construction, and services.
12. Handle contracts and monthly revenues for cell tower sites.
13. Coordinate staff negotiation teams, meetings, and agreements.
14. Compile and submit information for bond and override elections.
15. Prepare correspondence independently or from brief oral instructions, keep records, prepare     reports, memos, documentary information and prepare contracts, many of which are confidential.
16. Maintain knowledge of current software programs, including Visions, Kronos, MS Word, Excel,   Outlook and PowerPoint.
17. Make decisions in accordance with district policies, procedures, and program using independent   judgment.
18. Maintain files pertaining to the business office.
19. Answer questions regarding school policies and procedures.
20. Establish appointments and keep the calendar for the Assistant Superintendent.
21. Attend and conduct meetings, take notes and prepare summaries for distribution to participants.
22. Make arrangements for meetings, institutes, and conferences.
23. Sort daily correspondence.
24. Provide notary services as needed.
25. Handle district office petty cash.
26. Supervise other personnel as assigned.
27. Perform administrative duties as assigned or delegated by the Assistant Superintendent.
28. Use equipment, including but not limited to, computer, telephone, switchboard, postage meter,   copy machine, duplicator, fax, typewriter, and printer.
29. Perform additional duties as assigned by the Assistant Superintendent

REQUIRED EXPERIENCE:  
EMPLOYMENT INFORMATION:  

EVALUATION: The Assistant Superintendent will evaluate performance.

SUPERVISION RECEIVED AND EXERCISED: Supervised by the Assistant Superintendent. Exercises supervision over individual assisting on a temporary assignment.

MONTHS / HOURS:  
SALARY:  

52 Weeks/Grade 18  ($18.25-$27.71 DOE)

DAYS:  
 FROM -   TO -
GRADE / STEP:  
JPOSTING:  Y
 

Application Instructions

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